Documentation

A. Operational Guidelines / Sea Freight

1. IMPORT REGULATIONS

1.1 Documents:
For customs purposes the following shipping documents are required:

Copy of original MB/L & HB/L;
Original Commercial Invoice + Packing List (company headed paper, signed and stamp);
Import License/ Special Permit/ Quality Certificate / Certificate of Origin applicable);
Quality& conformity certificate;
MB/L Prepaid or Collect consigned to FFWD BLACK SEA CROWN LOGISTIC SRL;
HB/L Prepaid or Collect – according to shipper instructions;
Debit Note must be send to us through courier in original signed / stamp;
The commercial invoice must be issued in English indicating real commercial value;
Delivery condition according to Incoterms must to be shown;
Invoices with no Value of the cargo are not acceptable;

1.2 Import Licenses Special Permits:

Special permits or licenses are stipulated for a few products only

1.3 Personal Effects/ Household Goods:

BLACK SEA CROWN LOGISTIC SRL does handle Personal Effects, but only upon confirmation.

1.4 Collect Shipments:

Are acceptable.

1.5 DDU/ DDP:

Are acceptable. Full PRE ALERT is recommendable.

2. SEA FREIGHT

2.1 Consolidation and Back-to-Back Shipments:

Following instructions should be strictly adhered to in order to avoid delays and additional costs for storage and fines.

MB/L:

Shipper: Name of the forwarding agent at loading port;
Consignee / Notify: FFWD BLACK SEA CROWN LOGISTIC SRL;
Description of cargo – According to cargo manifest and commercial invoice;
It is compulsory to mention the HB/L number in the body of MB/L;
Freight: “Prepaid” / “Collect”;

HB/L:

Shipper/ Consignee/ Notify/ Description: As per instructions of supplier/ consignee or L/C;
Freight: “Prepaid” or “Collect” depending on delivery conditions and / or shipping instructions.

Back-to-Back Shipments have to be handled the same way as a normal consolidation.

2.2 Pre-Advices:
Pre-Advices have to be sent via fax or e-mail within 48 hours after vessel`s sailing, and must include:

Sailing details (Carrier, name of the vessel, dates);
Copy of MB/L;
Copy of HB/L;
Copy of Debit / Credit Note;

If there is a special handling required, please indicate it in your pre-alert. Any changes in shipping schedule or routing have to be notified immediately.

B. Operational Guidelines / Airfreight

1. IMPORT REGULATIONS

1.1 Documents:
For customs purposes the following shipping documents are required:

Original MAWB & HAWB duly signed and stamp;
Original Commercial Invoice + Packing List (company headed paper);
Import License/ Special Permit/ Quality Certificate/ Certificate of Origin;
Quality& conformity certificate;
MAWB to be PREPAID consigned TO BLACK SEA CROWN LOGISTIC SRL;
HAWB – according to shipper instruction (AS AGREED is accepted). HAWB can be Prepaid or Collect;
Debit Note must be send to us through courier in original signed / stamp;
The commercial invoice must be issued in English indicating real commercial value;
Delivery condition according to Incoterms must to be shown;
Invoices with no Value of the cargo are not acceptable;
Temporary Admissions, EUR 1, Deconsolidation, In-Bond Storage, Return of Shipments, International Transits, Fairs and Exhibitions, COD, etc are acceptable;

1.2 Import Licenses Special Permits:

Special permits or licenses are stipulated for a few products only.

1.3 Personal Effects/ Household Goods:

BLACK SEA CROWN LOGISTIC SRL does handle Personal Effects, but only upon confirmation.

1.4 Collect Shipments:

Are acceptable only on HAWB
MAWB must be prepaid & consigned to BLACK SEA CROWN LOGISTIC SRL

1.5 DDU/ DDP:

Are acceptable. Full PRE ALERT is recomandable!

2. AIR FREIGHT

2.1 Straight IATA Shipments:

No in-house control to destination possible. Delayed document release may occur at destination since airlines give consolidated cargo absolute priority and in case of collect shipments request immediate payment prior to release of documentation. Furthermore local airline-agents do not always notify arrival of cargo.

Therefore if there are Direct IATA shipments it has to be PREPAID only, consigned to BLACK SEA CROWN LOGISTIC SRL and Notify: final consignee. It is imperative to indicate the freight charges, as “As Agreed” AWB is not accepted by customs authorities.

2.2 Consolidation and Back-to-Back Shipments:

Following instructions should be strictly adhered to in order to avoid delays and additional costs for storage and fines.

MAWB:

Shipper: Name of the sending station;
Consignee: BLACK SEA CROWN LOGISTIC SRL/ Bucharest International Airport, BICC Building, 2nd floor, 1st room, Romania;
Description – Consolidation according to cargo manifest- acceptable or;
Description of the goods according to commercial invoice;
Freight: “Prepaid”;
Rated: The net or IATA rate has to be indicated.

HAWB:

Shipper/ Consignee/ Notify/ Description: As per instructions of supplier/ consignee or L/C.
Freight: “Prepaid” or “Collect” depending on delivery conditions and/ or shipping instructions.
Rated: “As agreed” HAWB is accepted.

Cargo Manifest:

All manifests have to show the flight / routing information and HAWB(s) with respective cargo and consignee details. Transit shipments require separate manifests (individual for every final destination).
Back-to-Back Shipments have to be handled the same way as a normal consolidation.

2.3 Pre-Advices:
Pre-Advices have to be sent via fax or e-mail at least 48 hours prior to arrival at airfreight department and must contain the following information:

Flight Details (Airline / Flight-No / Day);
MAWB – No;
HAWB – No;
Name of Shipper/ Consignee (Address/ Phone + Fax-Nos. / Contact Person);
Cargo Details (Pieces / Gross Weight/ Chargeable Weight);
In-Bond (Transit) Destination, if any;
P/O – No of Consignee;

The pre-advice (necessary for Direct, Back-to-Back and Consol Shipments) is essential to guarantee a proper customs entry. If there is a special handling required, please indicate in your pre-alert. Any changes in shipping schedule or routing have to be notified immediately.